RING CENTRAL PHONE SERVICE DISCLAIMER

*Opting out of phone service makes it so no staff or pastors can contact you

1. Privacy Policy
Your website must include a clear and comprehensive privacy policy that explicitly outlines the handling and sharing of personal data, as well as the methods of information collection. Typically, the TCR approves privacy policies that contain the following key points:

  • SMS Consent: add the statement SMS consent and Phone number won't be shared or sold to any third party or affiliates for marketing purposes

Key Elements to Include:

  • How We Collect Your Personal Information: This section should explain how you collect data (e.g., through website forms, cookies, emails, or offline interactions).

  • What Personal Information We Collect: List the types of data you collect (e.g., names, email addresses, phone numbers, IP addresses, or sensitive data such as financial or health information).

  • How We Use Your Personal Information: Clearly explain the purpose for which the data is used (e.g., providing services, improving user experience, sending marketing communications).

  • How and Why We Share Personal Information with Third Parties: Be transparent about any data-sharing practices, including third-party services or affiliates, and the purpose of such sharing.

  • Create a dedicate page for a privacy Policy 

2. SMS Consent Checkbox
Your website should include an opt-in checkbox that allows users to voluntarily consent to receive SMS notifications. This checkbox should not be mandatory for form submission and must be accompanied by the following statement:
"By clicking this box, you agree to receive SMS messages about [message types] from [company name]. Reply STOP to opt out at any time. For help, text [phone number]. Message data rates may apply. Messaging frequency may vary. See our Privacy Policy here: [insert link]."
The privacy policy link should be next to the checkbox for easy access.


3. Term and communications
In alignment with SMS communication policies, we recommend creating a dedicated page on your website to clearly outline your texting practices. Alternatively, this information can be incorporated into your existing privacy policy. This page should include the following key elements:

  • Consent for SMS Communications: Upon granting consent to receive SMS communications from our company, rest assured that your phone number and consent will remain confidential. We will not sell or share your information with third parties or affiliates for marketing purposes. The phone number and consent will only be used to facilitate communication with you.

  • Types of SMS Communications: The following types of messages may be sent after obtaining consent:

  • Customers and Guests: Updates on orders, deliveries, or other relevant information.

  • Job Applicants: Notifications regarding the status of their application.

  • Appointment Reminders: Reminders about upcoming appointments or events.

  • Example Message:

  • "Hi [Customer Name], this is a reminder about your upcoming appointment with [Business Name] on [Date] at [Time]. We look forward to seeing you!"

  • To opt out, reply "STOP" to unsubscribe. Message data rates may apply. Messaging frequency may vary. For assistance, reply "HELP."

  • Standard Messaging Disclosures:

  • To opt out of SMS communications, simply reply with "STOP."

  • For assistance or inquiries, reply with "HELP."

  • Message and data rates may apply.

  • Sample Response for "HELP" Reply:

  • "For further assistance, please visit our website at [URL] or contact us at 888-898-4591."

  • Message Frequency: You may receive approximately 5-10 messages per day related to your requests. However, the frequency may vary depending on the nature of the communication.

  • Opt-In Method:

  • You may opt-in to receive SMS messages from [Company Name] in the following ways:

  • Verbally, during a conversation

  • By submitting an online form

  • By filling out a paper form

  • Opt-Out Method:

  • You can opt-out of receiving SMS messages at any time. To do so, simply reply "STOP" to any SMS message you receive. Alternatively, you can contact us directly to request removal from our messaging list.

  • Additional Options:

  • If you do not wish to receive SMS messages, you can choose not to check the SMS consent box on our forms.